After the excitement of your engagement settles in, wedding planning quickly becomes the focus. From choosing the date to defining your budget, one of the smartest first steps is hiring a wedding planner. The right planner isn’t just someone who books vendors—they’re your strategist, creative guide, logistics expert, and calming presence when the process gets overwhelming.
But while your planner plays an essential role in making your day seamless, it’s also important to understand what falls inside their scope—and what doesn’t. Knowing this from the start sets the right expectations and ensures a smooth relationship.
Here are six key tasks you should always trust your wedding planner with, and five you shouldn’t.
Caterers, bartenders, florists, musicians, cake designers—your wedding will likely involve a whole team of professionals. Instead of drowning in contracts and endless emails, your planner handles these relationships for you. They coordinate, negotiate, and make sure everyone delivers exactly as promised.
A wedding day has dozens of moving parts. From when vendors arrive to when speeches happen, your planner builds a realistic timeline and ensures everything runs on schedule. This keeps your day stress-free so you can focus on enjoying the moment.
Even if you already have a vision for your décor, a good planner refines and elevates it. They know what works in practice, what suits your venue, and how to bring your ideas to life without burning you out.
From how to word invitations in Portuguese and English (common in Florianópolis destination weddings), to setting the right dress code, planners help you avoid awkward missteps. Their advice ensures your event feels elegant and respectful of all guests.
Budget decisions are often the most stressful part of wedding planning. Your planner helps you decide what matters most—whether that’s live music, gourmet dining, or an unforgettable setting like a sea-view ceremony in Ribeirão da Ilha—and ensures your spending aligns with those priorities.
When last-minute issues pop up—like a late flower delivery or a layout adjustment—your planner solves them without you even knowing. They are the calm in the chaos, making sure the celebration flows effortlessly.
Your planner can suggest nearby hotels in Florianópolis or help you secure room blocks, but it’s not their job to book travel for each guest. Encourage your friends and family to handle their own flights and reservations.
While couples increasingly include pets in their ceremony, your planner can’t be the one to manage them. Assign a trusted friend, family member, or even hire a pet attendant so your furry friend is cared for.
Planners don’t replace waitstaff or bartenders. Their job is to ensure you have the right catering team in place—not to serve drinks themselves.
Planners are incredible problem-solvers, but they aren’t therapists. If tensions arise between family members or within the couple, that’s best handled separately (though a good planner will help smooth the day-of logistics to reduce conflict).
Picking up clothes, grabbing last-minute items, or acting as a personal assistant falls outside your planner’s scope. Their expertise lies in design, logistics, and execution—not errands.
Your planner is your partner in creating a seamless, beautiful, and stress-free wedding. By knowing what they do best—and respecting the boundaries of their role—you’ll get the most out of their expertise while enjoying a smooth planning journey.
At VOAR Mansion in Ribeirão da Ilha, Florianópolis, our in-house wedding planning team knows every detail of what makes a coastal destination wedding run flawlessly. From managing vendors to perfecting timelines, we’re here to ensure your day unfolds exactly as you imagined.
💍 Ready to start planning your dream wedding in Florianópolis?
Contact our dedicated wedding specialist today and let us bring your vision to life at VOAR Mansion.