When it comes to wedding planning, timing is everything. From booking your venue in Florianópolis to sending invitations for your guests, each step depends on setting the right schedule. If you get these moments wrong, stress and unnecessary expenses can quickly pile up. But with smart planning—and a little local insight—you can avoid the most common pitfalls.
At VOAR Mansion, a luxury wedding venue in Ribeirão da Ilha, we’ve seen couples from Brazil and abroad make the same mistakes again and again. The good news? Each one is easy to fix if you know what to watch for.
Here are the seven most common timing mistakes couples make during wedding planning in Florianópolis—and how to avoid them.
It’s tempting to start emailing photographers, florists, and decorators the moment you get engaged—but reaching out too early can backfire. Many vendors won’t be able to commit to a wedding date years in advance, and you risk wasting energy before you’ve set your priorities.
What to do instead: Focus first on your budget, guest list, and venue. Once you’ve locked in your wedding date and location in Florianópolis, you’ll know which vendors to contact and when.
One of the biggest mistakes couples make is reserving a venue before consulting with their wedding planner. A professional planner will help you review contracts, think through logistics, and recommend layouts that you might overlook.
What to do instead: If you’re planning a destination wedding in Florianópolis, hire your planner early. They’ll guide you on whether VOAR Mansion or another venue is the right fit for your vision and guest count—before you commit financially.
On the flip side, some couples procrastinate and end up scrambling to find vendors during peak wedding season in Florianópolis (usually spring and summer). By then, the best professionals—photographers, florists, bands—are already booked.
What to do instead: Once your venue is secured, immediately start booking essential vendors. The earlier you confirm, the more likely you’ll get your top choices.
If you’re planning a destination wedding in Florianópolis, timing is even more critical. Guests often need extra notice to book flights, arrange time off work, and secure accommodations. Sending invitations too late can result in lower attendance—or stressed-out guests.
What to do instead: Send “save-the-date” cards at least 8 to 10 months before your wedding, and formal invitations around 3 months prior. This gives guests ample time to plan their trip to Santa Catarina.
Florianópolis is a hotspot for weddings, conferences, and summer tourism. Hotels in Ribeirão da Ilha and other popular neighborhoods book up quickly, especially during high season. Waiting too long can leave your guests scrambling for rooms—or paying higher rates.
What to do instead: As soon as you confirm your wedding date at VOAR Mansion, reserve hotel blocks at nearby properties. Offering two or three options in different price ranges will make it easier for your guests.
Scrolling Pinterest and Instagram for inspiration is fun—but it’s a mistake to go too deep into design research before you’ve set your budget and hired a planner. Without clear limits, it’s easy to fall in love with details that don’t match your vision or finances.
What to do instead: First, establish your budget. Then, sit down with your planner to decide on the style, color palette, and theme that truly fit your dream Florianópolis wedding. Once those are in place, bring on the mood boards.
One of the most overlooked mistakes is not planning enough time for setup on the wedding day. From florists arranging centerpieces to sound checks for live music, every vendor needs time to prepare. Without a realistic schedule, delays can ripple through the day.
What to do instead: Work with your planner to create a detailed timeline, from when vendors arrive at VOAR Mansion to the moment you walk down the aisle. Allow buffer time so the day feels smooth and stress-free.
Wedding planning is a beautiful process, but timing mistakes can create unnecessary stress. By planning carefully and securing the right team, you’ll be free to enjoy every step of the journey. Whether you’re hosting an intimate ceremony or a grand celebration, VOAR Mansion in Florianópolis offers the perfect backdrop for a wedding that runs seamlessly from start to finish.